Volunteers
Summer League Swim Meets are run 100% by parent volunteers. The team policy is that a parent must volunteer for AT LEAST FOUR SHIFTS PER FAMILY during the season. Volunteer sign‐ups will be done via the team website. This provides the coordinator(s) the ability to track who is volunteering (and who is not) as the season progresses. Keep in mind…some volunteer positions get the best seats in the house for watching the events and cheering on our GATORS!! Please support the team and step up and volunteer. We can't make it happen without you!
Meet Job Descriptions
Announcer (Home meets only)
The starter and announcer DO NOT have to be separate people. One person can do the job of the starter and announcer, provided that the person can do both jobs without being distracted and are able to be at the pool deck, next to the meet referee. This is not a requirement and teams can still have the option of the jobs be split to have 1 starter and 1 announcer. The host team will provide an announcer and a PA system or powered megaphone to ensure announcements are loud enough to be understood by participants, officials, and spectators.
Announcer Responsibilities
- Keep abreast of meet progress
- Announce upcoming events 2 events in advance with first and second calls to ensure swimmers are on deck and at their assigned lanes
- Watch Event Board to ensure the event and heat displayed are consistent with meet progress.
- The Announcer is the key person to ensure the meet runs smoothly and in a timely manner
- Work closely and communicate well with the Starter Example of correct commands:
- At the beginning of the meet the announcer shall say the following:
- “First” call (event #, description of event) Event 1, Girls 7/8, 50 yd. Freestyle.”
- After a short interval, they will repeat the above for the second call.
- At the end of the 2nd call, they will wait a short interval and give the final call for the event.
- Announcer then proceeds to give the first call for the next event proceeded with a 2nd and final call for the event.
Starter (Home meets only)
The starter and announcer DO NOT have to be separate people. One person can do the job of the starter and announcer, provided that the person can do both jobs without being distracted and are able to be at the pool deck, next to the meet referee. This is not a requirement and teams can still have the option of the jobs be split to have 1 starter and 1 announcer. The host team will provide a starter and PA system or megaphone and air horn or other similar device to audibly indicate the start of the heat.
Starter Responsibilities
- Starter shall stand within ten feet of the start end of the pool so the swimmers can easily hear the starting device.
- Assume control of the heat when signaled by the referee. The starter maintains control until a fair start has been achieved.
- Determine in cooperation with the referee whether a false start has occurred
- Notify relay swimmers that all but the last swimmer must leave the pool immediately upon completion of their leg.
Place Judges
1. Each team shall provide two place judges.
2. Two place judges (one from each team) shall be stationed at the finish end of the pool. The place judges must be positioned to have a clear view of the finish. Each team must provide a caller and writer and they must be on opposite finish sides.
3. The judges will determine the order-of-finish for each heat. One place judge will observe and speak the order of finish to the other place judge who will record the results on the appropriate form. These forms are collected by the runner who will turn it in to the scoring table.
4. Judges shall not also serve as timers concurrently.
5. For each team, one judge will announce on one side and the other place judge will record on the other side.
Scorer/Scorekeeper
Each team shall provide one scorer. The scorers will work together at a table provided by the host team. The order of finish is determined by the place judge cards. If they are not in agreement, they should be taken to the referee for final determination in heat 1 only. The scorers will enter the scores from each event on their respective score sheets immediately after each event. Each team will be responsible for providing its own score sheet. The scorer shall submit the results to the team coordinators for signature and delivery to the referee at the conclusion of the meet.
Scores and Scoring
Each swim team may enter the following in heat one of each event for scoring purposes:
- 2 swimmers per individual event
- 1 relay team per relay event
SCORING:
Individual Events: 1st Place: 5 Points, 2nd Place: 3 Points, 3rd Place: 2 Points, 4th Place: 1 Point
Relays: 1st Place: 7 Points 2nd Place: 4 Points
No points shall be awarded to swimmers in exhibition lanes or heats.
Disqualification scoring is illustrated below:
- If the 1st place finisher is disqualified, finishers 2, 3 and 4 shall move up one slot, leaving no 4th place points.
- If the 2nd place swimmer is disqualified, the 3rd and 4th place finishers shall move up one slot, leaving no 4th place points.
Tie: in the event of a tie that is not resolved by the place judges in conjunction with the referee, the following process shall be used: Points for 1st and 2nd place shall be added together (5+3, in the event of a first place tie) and divided between the tying swimmers (Four points per swimmer).
Data Entry
The data entry individual will sit at the Scorekeepers' table and enter times into the Swimtopia application for the purpose of awarding ribbons.
Timers
Times shall be taken on each lane for all heats. It is recommended that there shall be at least one timer for each end of the pool to accommodate one-length events. The home team will be responsible for even lanes and the visiting team will be responsible for the odd lanes. In five lane pools, the home team will provide the deep end timer and the visiting team will provide the shallow end timer in the fifth lane.
- You will be timing swimmers in a specific lane.
- You will be timing at either the 50‐end (by the blocks) or the 25‐end (the shallow end). Typically we provide a timer who will time at both ends.
- You will be given a clipboard with event sheets for your lane at your end, a stopwatch, and a pencil.
- You will use the stopwatch to time the swimmers in your lane.
- Record the time on the event sheets.
- Hand the completed event sheets to the runner that will come by to pick them up.
Runners
1. Each team shall provide a minimum of one (1) runner at all times during the meet.
2. Runners shall collect event cards from the timers and collect place cards and disqualification forms from the place judges.
3. The runner will take the above items directly and promptly to the scorers’ table.
Concessions (Home meets only)
- Get supplies from Buyer/closet or shed
- Set-up begins at 4
- Ice drinks immediately
- Set up tables
- Set up food
- Make price chart
- Have one person handle transactions only and two volunteers handle food
Meet set-up (Home meets only)
- Put up reserved parking signs for away coach, away coordinator, home coach, home coordinator, and referee (closest space for ref)
- Make a walkway with the Yellow caution tape along pool as a walkway to blocks for referee
- Put up no parking signs along Waterford Green Drive on the non-pool side of the street
- Put up direction signs, one at both entrances
- Set up table for sign-ins (swimmers and Volunteers)
- Set up table for starter, with bullhorn and starter in back corner by slide
- Set up table for announcer
- Set up Event board and sound system (stored in the security closet-need the board to let us in)
- Set up a chair in each lane on shallow end for timers, run caution along chairs to block off area
- Set up four chairs at each end for judges, shallow and deep, two on each side of the pool
- Set up a table with four chairs in the cabana for the scorekeepers
- Set up concession stand—Concession leads and committee
Meet clean-up (Home meets only)
- During the meet keep an eye on the restrooms and trash cans and clean them up if necessary
- Get all no parking signs, and directions to the pool signs
- Put all chairs/tables back
- Get chains/ropes and put them in shed
- Make sure all signs, clipboards, stopwatches, etc are put in shed
- Walk around the pool and make sure all trash is picked up
- Empty all trash cans
